Your mission
We are seeking an exceptionally organized, proactive individual with leadership skills for the position of Office Manager / Business Administration Coordinator (M/F).
You will report directly to the members of the management or project team delegated from the NUSSLI Group and your role is to be the Key Contact Person (Single Point of Contact), ensuring that all operational business runs flawlessly and smoothly. You are the "good spirit of the house" in Belgrade, providing an "1a Service" to all stakeholders.
As the Office Manager, you will actively supervise and guide local staff while managing the back office. You must possess expanded competencies for organization, compliance, and coordination.
Your responsibilities encompass coordination, compliance, and leadership:
Local Leadership and Supervision:
Directly supervise and motivate staff, ensuring a professional and efficient working environment.
Primary responsibility for the functioning of the Belgrade office and Backoffice – covering all aspects from procurement and operational support systems to daily logistics (Office Management).
Interface Management with Headquarters NUSSLI Group:
Key contact person for Central Services (FiCo, HR, IT) in Switzerland.
Facilitate communication between the Belgrade office and headquarters.
Provide regular reports to the HQ and Head of EXPO on financial, operational, and HR performance.
Coordination of Local External Providers (Finance, Legal, HR):
Primary management of the contractual relationship and communication with local, external service providers (for accounting, payroll, legal counsel).
Oversight and control of the accuracy of external partners' work regarding local accounting, payroll coordination, and tax submissions.
Understand and coordinate processes in the international construction and trade business, such as taxes, customs, VAT, among others.
Compliance and Administration:
Ensure that all branch operations comply with Serbian corporate, labor, tax, and safety regulations.
Manage local contracts, licenses, and permits; ensure timely renewals.
Coordinate with local authorities, tax offices, and legal consultants to ensure full compliance.
Support visa, work permit, and accommodation arrangements for expatriate staff when required.
Business Representation:
Represent the company in Serbia toward authorities, suppliers, and potential clients.
All communication in Serbian, contact with authorities and officials, as well as the press, is managed and controlled via this position.
About us
Hello Serbia! NUSSLI is coming to create the future!
NUSSLI SEE d.o.o. Belgrade has been established, and we are ready to make a substantial contribution to the preparation and realization of EXPO 2027!
We are looking for team players with a pioneering spirit! People who want to create things, instead of just administering them. This is your big chance to become part of the founding team of our new location.
Experience the best of both worlds: The strength of the Swiss corporation Nüssli (Schweiz) AG with over 80 years of experience meets an authentic startup atmosphere in our newly established subsidiary NUSSLI SEE d.o.o. Belgrade.
Although our company has been founded, we are still starting completely from scratch. You will join an office that is still nascent! You will help shape the spirit of this exciting initial period—and it will be great! We are looking for people who want to initiate change and are ready to commit to this mission with complete passion.
Join us, we can't wait to meet you!
This is your chance to participate in creation! Dive into a world of possibilities and actively shape processes and our culture! What counts is your dedication and your mindset!
You are in Belgrade, but your mindset is global! You have a unique opportunity to become part of an international team where English is the official company language!
First-class Package: We reward your dedication and look forward to great cooperation! An above-average salary, private health insurance, and first-class equipment await you – this is a truly great offer!
Are you ready for something new that will turn your life upside down? Now is the perfect moment to apply! Become part of our fantastic team and experience what it's like to be there from day one!
